Use Cases

SubOps is built for operators who already have the evidence but do not have a clean way to turn it into action. The product focuses on money recovery, operating visibility, and source-linked review.

Settlement audit

Upload a MyGroundBiz settlement PDF and confirm the relevant Contract Pay Table rates. SubOps extracts structured rows, normalizes them, and runs deterministic rules against expected pay, fuel, payroll, route, and adjustment evidence.

Output: a Variance Inbox with evidence-backed findings, severity, status, source references, and dispute-ready context.

Contract Pay Table onboarding

Rate-backed findings need rate authority. Operators can upload a contract schedule, enter quickstart rates, or skip into a calibrating state. Skipping is allowed, but definitive rate-based findings stay limited until rates are confirmed.

Output: a confirmed or calibrating rate source that controls which rules can produce dollar-backed findings.

Owner Brief

The Owner Brief is the weekly executive summary. It shows locked deterministic metrics first, then a narrative explanation around those values. The narrative can be AI-assisted; the numbers are not.

Output: a concise weekly brief for owner review, bookkeeper context, and follow-up action.

Fleet Maintenance and Parts

Vehicle records, work orders, repair invoices, and parts fitment feed fleet preventive-maintenance rules. The goal is to connect fleet condition and repair cost back to route margin without turning the product into a generic telematics platform.

Output: maintenance due alerts, work-order context, invoice review, parts-fitment confidence, and route-level operating cost visibility.

Multi-terminal operators

Multi-terminal contractors need one review queue, one owner brief, and one way to compare route economics across the business. SubOps treats terminals and routes as operating context rather than separate products.

Output: consolidated review, reporting, and evidence across terminals while preserving source-level drill-through.